Download OneNote and sign in with your Microsoft Account or the account assigned to you by your work or school. Monthly Microsoft 365 subscriptions purchased from the app will be charged to your App Store account and will automatically renew within 24 hours prior to the end of the current subscription period unless auto-renewal is disabled. How to uninstall Microsoft OneNote from your PC or Mac computer insider@insider.com (Dave Johnson) 7/3/2020 Medical musicians, Ford’s Theatre, Cuomo’s book: News from around our 50 states.
An integral part of the Office 365 platform, Microsoft OneNote is one of the most powerful productivity tools on the market.
The program combines note taking, both handwritten and typed, screen clips, and even audio commentaries into an easy-to-use package.
This makes Microsoft OneNote an excellent collaboration tool that businesses can utilize within the workplace or across locations, to share ideas, make improvements and manage projects.
How to Stay Organized & Productive in the Workplace
OneNote Supports Mobility and Effortless Collaboration
Are you frustrated with sending documents back and forth through a cluttered inbox, dealing with deliverability issues and struggling to send large files to employees or co-workers?
In this information-age, it’s a challenge to not only collaborate on large projects, but to keep all your digital files organized.
Microsoft OneNote solves this problem by creating a platform that allows you to send notes and compile resources with other OneNote users – no matter where they’re located. OneNote makes it easy for users to effortlessly share ideas and collaborate with others.
Getting Started with OneNote
If you’re concerned about a learning curve with OneNote, don’t be.
It’s intuitive, easy to use and if you have an Office 365 subscription, it’s likely that you already have access to this powerful collaboration tool. Microsoft OneNote is part of most Office 365 plans, so getting started is as simple as opening the program and familiarizing yourself with the user-friendly interface.
How to Use OneNote as Your Digital Notebook
To use OneNote, first locate it on your desktop or download on your Android or iOS device.
Once the program is open, you can use it as a digital notebook. Like a traditional notebook, you can even take handwritten notes (using a touchscreen device), or you can type directly into the program. And unlike a traditional notebook, you can even share audio files!
To get started, just find your Office 365 installation, and make sure that OneNote is part of the package. Then get ready to create your first document.
TIP: You can open OneNote through a shortcut by holding down the Windows key and pressing Shift and N simultaneously. Once OneNote opens, you can start a new document by selecting File and New.
You’ll be asked to choose a location for your new OneNote file, and in most cases that will be your personal OneDrive. From there, you can simply type a name for your new Notebook and click Create Notebook.
3 Great Ways to Use OneNote in the Workplace
It’s easy to see the potential of OneNote for business use, but its usefulness will differ depending on the kind of work being done and the individuals performing the work. OneNote can be a very powerful tool for general business use, allowing mobile workers to chat, share notes, ideas and get updates on current projects from co-workers.
1. Multi-Location Collaboration: Microsoft OneNote is especially beneficial for businesses with multiple locations who need to coordinate on projects. A manager in Atlanta can share ideas with employees in Los Angeles, New York and Chicago, then review the results in real-time while chatting online with those staff members. Instead of trading emails and waiting for a response, the manager can collaborate instantly and provide feedback to staff members – all without leaving the office.
2. Project Management: OneNote is an excellent tool for general business use, but it is perhaps best suited for the world of project management. Project managers encounter a number of obstacles, such as:
- Problems/delays with communication
- Misunderstandings between team members
- Bottlenecks that create unnecessary delays
Microsoft OneNote promises to eliminate many of those challenges, making project management far easier and much more productive. Instead of wondering where each team member stands on the established timeline, project managers can use OneNote to see exactly what everyone has accomplished.
As each new milestone is achieved, project managers can update the timeline, checking off old tasks and assigning new ones in real time. By keeping everyone on the same page and setting realistic goals, project managers can use OneNote to bring their projects in on time and under budget.
3. Getting Organized: Microsoft OneNote is also an excellent tool for getting organized, something that everyone in the company, from the entry-level employee to the occupant of the corner office, will be able to appreciate.
Take organization one step further and through SharePoint, you can create your own OneNote “Wiki” in a work group to store large amounts of information. The simple design of OneNote makes it easier to organize thoughts and resources in one place. This seamless collaboration tool allows employees to gather information from a number of different sources and build that data into a comprehensive “digital storage file”.
Is OneNote Secure?
OneNote is a powerful tool for project management, organization and general business use, but security is always a consideration when data is flowing back and forth online.
It is easy to see why some may question the security of OneNote, but Microsoft has built the platform from the ground up, with security measures in mind.
OneNote security begins with password protection.
A strong password is essential when using the program for business or project management. Microsoft OneNote is designed to keep users and their notes safe and good passwords play a vital role in that protection.
Users can assign passwords to specific sections of their Notebooks, making both collaboration and security easier. With this feature, a project manager can grant specific access to individual team members based on the tasks they need to complete, all while protecting the rest of the project from unauthorized access.
Once a specific section is password protected, every page in that section is locked, and no one can see it without first entering proper credentials.
Microsoft Office OneNote for Mac
All of this might sound great for Windows users, but what if you’re a Mac user?
Mac users will be glad to know they can also take advantage of the collaborative tools within Microsoft OneNote. Microsoft designed a OneNote product specifically for Mac users, so they too can share ideas, receive feedback and contribute to projects – whenever, wherever they need to.
In addition, Mac users can easily sync their notes with OneDrive, making collaboration easier, safer and more secure. Users can open, view and edit their Notebooks on all of their devices, allowing them to share information and keep everything up to date.
What Most People Don’t Know About OneNote
If you use OneNote, you already understand the power of the platform, but even experienced users may not realize its full potential. For example, did you know…
- Only a single OneDrive account can be associated with OneNote.
While users can sign up for multiple OneDrive accounts, only one of them can be associated with the OneNote platform.
- You can give OneNote access to your camera.
If you want to share photos with your fellow collaborators, you can allow access to the camera on your phone or other device. OneNote will ask for permission the first time you try to insert a picture, and once granted, you can use the platform to share your favorite images.
- The Notebooks you create are private.
OneNote Notebooks may be stored online, but they are private unless otherwise specified. This security feature is an integral part of the OneNote collaboration process.
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Skyrocket Productivity in Your Workforce
With so much to offer, it’s easy to see why Microsoft OneNote has become the go-to platform for business collaboration and organization around the world.
Whether you’re a busy project manager, the owner of a company with many different locations or a telecommuter trying to stay organized and productive, Microsoft OneNote is a powerful tool for collaboration and communication in business.
Much more than a simple note taking solution, through this popular platform, you can share handwritten notes, images, photographs and even audio files and commentaries.
If you’re ready to put the Microsoft Office Suite of tools to work for your company, connect with us online, give our Ontech Systems support team a call at (262) 522-8560 or request a Free Network Discovery to identify potential security vulnerabilities and areas for improvement throughout your network.
Our highly qualified, skilled team of consultants are experienced with all aspects of Office 365 and other cloud-based software solutions.
We’ll help you understand Office 365 solutions, answer any questions you have and ensure your business is positioned for growth and productivity, no matter what your size and budget.
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Microsoft OneNote is one of the popular note-taking solutions. The software is available on iOS, Android, Windows, macOS, and Web. OneNote uses OneDrive to store and synchronize the data across platforms. Millions of users use the note-taking app there as it is free, comes with tons of features and sharing options out of the box.
With such popularity and usage, OneNote does come with some annoying behaviors. For example, you cannot synchronize data to other cloud storage platforms. And as you start using the service with multiple notebooks and sections across the devices, you might encounter OneNote sync error in the app. That has been the sore point of OneNote from the beginning, slow and unreliable syncing across the devices.
If you are someone stuck with OneNote sync error on your Windows or macOS, then that might be the perfect read for you. We will talk about the different ways to solve the syncing issue on the OneNote. Let us get started.
1. Check Notebook on the Web
One can quickly check if the issue is from the OneNote or the installed app on the PC.
Step 1: Open the OneNote desktop app and select any notebook.
Step 2: Move to File > Info and copy the Notebook path.
Step 3: Open a web browser and paste the link.
On a Mac, open Notebook and move to Notebook section in the ribbon and select copy link to this notebook.
If the Notebook is opening on the web, then the issue is with the installed app on the devices. Let’s fix that.
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Read More2. Update OneNote
Microsoft frequently provides OneNote updates across the platforms. On Windows, it maintains two versions of OneNote. Universal Windows app of OneNote and the Office 365 desktop app. The company decided to wave goodbye to the OneNote desktop app, but due to the popular demand, it reversed the decision and released the OneNote 2016 with the dark theme support.
The OneNote sync error could be due to the last app update that might have messed up the syncing in the app. Download the latest update for the OneNote.
For UWP (Universal Windows Platform) OneNote, open Microsoft Store and navigate to Downloads and Updates > Get Updates and install the latest version of the app. For OneNote Desktop, open the app and select File > Account > Update Options > Update Now.
As for macOS, open the Mac App Store and go to updates and download the latest build of the app. Open the latest app and watch for the latest sync status.
3. Set the Notebook to Sync Automatically
By default, OneNote syncs the Notebooks automatically whenever you open the device on the PC or Mac. If you have somehow disabled it, then let’s switch it back on.
For the UWP app, open OneNote and move to Settings > Options and toggle on sync notebook automatically option from the menu. For the desktop OneNote, right-click on any Notebook and select Notebook Sync Status. Switch on the sync automatically whenever there are changes option.
4. Sync Notebooks Manually
If you are still facing sync issues on OneNote, then you might want to force the Notebooks and section to sync manually. For UWP, right-click on any notebook, and select Sync > Sync this notebook option.
For the OneNote desktop app, right-click on any Notebook and select Sync this notebook now option. You can also use the Shift + F9 keyboard shortcut to sync the select notebook manually. I mostly use the OneNote keyboard shortcuts.
The trick is the same for the macOS version too. Right-click on the notebook and select sync in this notebook or use the ‘command + S’ keyboard shortcut.
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Read More5. Reopen the Notebook
This trick has worked for many. Users can close the notebook and open it again from the same location. For the OneNote desktop, right-click on any notebook and select ‘Close this notebook’ option. Now open it by going into File > Open and select the Notebook from the OneDrive.
For the UWP app, right-click on any notebook and select the close notebook option. Open it again from the more notebook option.
6. Move Conflicting Notes to Another Section
You might have encountered the conflicted changes highlighted in red color in the notes. The behavior happens when you and your partner both make edits in the same note of the shared notebook.
In such cases, you can move or copy the notes or sections in another notebook. Right-click on section and move or copy them to another notebook.
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Click here to see our onenote articles page7. Delete Space on PC and OneDrive
As I mentioned before, the software uses Microsoft OneDrive to sync the data across the devices. By default, it comes with only 5GB of storage, which quickly gets filled up due to images and videos. You can delete some of the OneDrive storage or opt for the Microsoft 365 subscription, which offers 1TB of cloud storage.
One can also optimize the inactive files to save some space. Open OneNote desktop and navigate to File > Options > Save and Backup and select the Optimize all files now option.
Resolve OneNote Syncing Issue
OneNote is an excellent service. But the syncing error is something to look out for a smooth experience across the devices. Use the guidelines above and resolve the syncing error from the OneNote.
Next up:OneNote software comes with a capable PDF functions. Read the post below to find the best tips and tricks for it.
The above article may contain affiliate links which help support Guiding Tech. However, it does not affect our editorial integrity. The content remains unbiased and authentic.Read NextTop 6 OneNote PDF Tips and Tricks to Use It like a Pro
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